The Green Room Terms and Conditions of Business

IF YOU’RE NOT HAPPY FOR ANY REASON JUST LET US KNOW AND WE’LL SEND A REPLACEMENT BOUQUET.

By placing an order on this website, you are agreeing to the following terms and conditions:

ORDERS AND CANCELLATIONS

1 - Order Acceptance Policy

In order to place an order we require your name, email address, payment details and the details of the order. You do not need to create an account with us, but we will store the details of your order on our systems in order to process this, and full details of how and where your data is stored can be found in our privacy policy. Once an order has been successfully placed and accepted we'll send you an order confirmation email to the email address entered during the checkout process. If you do not receive this email, please contact our team who can check that the order has gone through and ensure you receive the email.

All orders and subscription requests received are subject to acceptance by The Green Room and any of its personnel, reserve the right, at our absolute discretion, to reject any order without giving reasons. In the event of rejection, we will refund or cancel any payments received in full, via the payment method used to place the order.

You can see our PRIVACY POLICY here.

2 - Timing of your order

Your order will be delivered on the first Wednesday of each month. Occasionally, depending on flower deliveries it may be the first Thursday.

3 - Changes to your order

We can only guarantee changes (including to the delivery address and timing) that are requested by 9am, 3 days before the intended delivery date. At peak periods we begin processing orders earlier than usual, to account for the large volume of deliveries. This means that we may need up to 10 days notice for any changes to be made.

4 - Cancellation policy

The easiest way to cancel your order is via the "My Account" area of our website or call our team. At peak periods we begin processing orders earlier than usual, to account for the large volume of deliveries. This means that we may need up to 10 days notice for any changes to be made. “Peak periods” are defined as the 15 day period leading up to and including Christmas Day, Valentine’s Day, Mother’s Day and Easter Sunday. Ongoing or Fixed/Pre-paid Subscriptions can be cancelled within 14 days of the placing of the order and refunded in full (except in relation to any deliveries which have either already been made or related to which the timing of the cancellation and the timing of the next delivery are not within the timeframes related to one-off orders described above).

5- Pausing or cancelling your subscription

If you wish to change your subscription, please do so via the "My Account" area of our website. You can cancel a subscription at any time by providing notice to us by 9am 3 days before any intended delivery within your subscription plan. In such circumstances the cancellation will take effect without charge. In such circumstances, if your card has already been billed (see paragraph 2.2 for billing timings), we will issue a full refund. Where notice is provided after that time, please note you will still receive and be charged for your next delivery (as we will have already started cutting your flowers), but your cancellation instruction will take effect after that delivery. At peak periods we begin processing orders earlier than usual, to account for the large volume of deliveries. This means that we may need up to 5 days notice for any changes to be made.

6 - Subscription prices

The price for each order within a subscription is the price at the time that a subscription is set up. We reserve the right, at our absolute discretion, to raise our prices at any time for reasons including, but not limited to, price increases from our suppliers and partners. If we raise our prices, we will notify our subscribers and provide the option to cancel your subscription free of charge.

PAYMENTS

  1. We accept Visa and MasterCard credit and debit cards. In order to offer the best security, all our payments are processed securely by Stripe.
  2. For subscriptions, your credit or debit card will be billed upfront on checkout for the entire cost of the subscription.
  3. If you create an account and enter your payment details, your card or Paypal details will be stored securely by Stripe so that you can check out on future visits without re-entering your card details.
  4. We never store or have access to your credit or debit card details.

PRICES

All prices include delivery charges unless otherwise stated. All prices include VAT unless otherwise stated.

DELIVERY POLICY

  1. We have a dedicated Green Room driver who will deliver your flowers.
  2. All delivery charges are included in the price of any order or subscription.
  3. We are unable to provide proof of delivery notifications.
  4. We cannot guarantee that delivery instructions will be followed.
  5. Timed deliveries are not available.
  6. Although our team will always try our best to ensure punctual delivery for our customers, The Green Room cannot be held responsible if a delivery arrives late due to any circumstances impacting the availability of the postal service that we use or anything else outside of our control.
  7. In the event of a non-delivery (flowers not having arrived 3 days after their intended delivery date), please contact us.
  8. We reserve the right, at our absolute discretion, to use a different delivery method without prior notification.
  9. If you change address, you must update your address details on the "My Account" section of the website to ensure that no deliveries are sent out to the wrong address. Please ensure this is done by 9am 3 days before your next order is due to arrive. We are unable to provide refunds for any deliveries sent to the wrong location where we have not received advance notice in accordance with this paragraph. Please note that at peak periods we begin processing orders earlier than usual, to account for the large volume of deliveries. This means that we may need up to 10 days notice for any changes to be made.

OUR PROMISE, RETURNS AND REFUNDS

1 - We aim to delight our customers by delivering fresh flowers, in great condition, on time.

2 - Freshness

Our flowers are occasionally sent out in bud form meaning they will last longer with the recipient. If you receive flowers that do not seem fresh, please contact us to let us know. If, at our sole discretion, the flowers do not meet our high freshness standards, we will give you the choice of a free replacement at our next available delivery date. Please note that you will need to email us a photo of the un-fresh flowers within 72 hours of receipt in order to be eligible for a replacement.

3 - Damage

While our flowers are packed carefully to ensure they arrive as fresh and beautiful as when they left us, on a small number of occasions (and for reasons beyond our control) they may get damaged in transit. Should this occur to a level that you deem unacceptable, please contact us so that we can arrange a free replacement at our next available delivery date. Please note that you will need to email us a photo of the damaged flowers in question within 72 hours of receipt of the flowers.

4 - Non Delivery

While we do everything we can to make sure our flowers are delivered, sometimes mistakes do happen and deliveries don't turn up. If we fail to deliver your order (i.e. if your flowers have not arrived within 3 days of their intended delivery date) we will send you a free replacement on our next available delivery date.

5 - Returns

Please understand that due to the perishable nature of flowers, we are unable to accept returns. We offer customers replacement flowers if the flowers are not delivered to an acceptable quality, as detailed above.

6 - Flower availability and substitution

All floral products are subject to availability. In the event of any supply difficulties or if the flowers we have received from our growers that are needed to make up your order do not meet our high quality standards, we reserve the right, at our absolute discretion, to substitute any product with an alternate product of a similar style and equivalent (or greater) value and quality.

OFFERS AND PROMOTION CODES

  1. At our discretion, from time to time, we may offer products at discounted prices. These offers are valid from the time that we introduce them to the end date of the offer and they cannot be used for purchases before the offer introduction date or after the offer end date.
  2. In the event that a customer has made a purchase and the price of the purchased product subsequently falls or is discounted owing to a special offer, the price of the product at the time of purchase shall prevail. We are unable to offer special offer discounts for purchases that have already been made.
  3. We also reserve the right, at our absolute discretion, to offer different personalised special offers and promotions and it will therefore only be possible for the customer in receipt of the special offer to redeem the discount.
  4. Unless explicitly otherwise stated, free or discounted introductory offers are only available to new users of the Green Room service, and are only available once to any one household.
  5. Discounts and credits cannot be used in conjunction with any other offers.
  6. We only allow one promotion code to be used per order.
  7. Except where otherwise stated, discounts and credits are available only once to any one person.
  8. Credit expires 12 months from the date that it is added to an account
  9. We reserve the right, at our absolute discretion, to expire or revoke credit, or to temporarily remove the ability to redeem credit on our site.
  10. We reserve the right to apply credit to customer accounts on our site to reward loyalty
  11. Unless otherwise specified, discounts are only valid for single bouquet purchases, gift subscriptions or regular subscriptions.
  12. Except where otherwise stated, voucher discounts and credits cannot be redeemed against or applied to orders placed during key peak periods where supply is limited. These include, but are not limited to, 7 delivery days up to and including Valentine's Day and Mother's Day.

CIRCUMSTANCES BEYOND OUR CONTROL

1 - Adverse weather conditions

During adverse weather conditions (including but not limited to heavy snow, ice, flooding or high winds), our delivery partners may not be able to deliver orders on time. This is outside of our control and we cannot accept responsibility for the late delivery of the order. Therefore, in the event of adverse weather conditions, we aren't able to refund or offer re-delivery of affected orders.

2 - Force Majeure

The Green Room shall not be liable for delay in performing or for failure to perform its obligations if the delay or failure results from any of the following: (i) Acts of God, (ii) outbreak of hostilities, riot, civil disturbance, acts of terrorism, (iii) the act of any government or authority (including refusal or revocation of any licence or consent), (iv) fire, explosion, flood, fog or adverse weather, (v) power failure, failure of telecommunications lines, failure or breakdown of plant, machinery or vehicles, (vi) default of suppliers, sub-contractors or delivery partners, (vii) theft, malicious damage, strike, lock-out or industrial action of any kind, and (viii) any cause or circumstance whatsoever beyond The Green Room’s reasonable control.

OUR LIABILITY

  1. Subject to clause 5.2, 5.3 and 5.4, whilst we agree to use all reasonable endeavours to ensure that our service is fully operational and error-free we cannot guarantee this and, therefore, accept no responsibility for any interruption of our service and shall be released from our obligations under these Terms and Conditions in the event of any cause beyond our reasonable control which renders the provision of the Bloom & Wild service impossible or impractical.
  2. We accept liability for death or personal injury arising from our negligence.
  3. We accept liability for fraud or fraudulent misrepresentation.
  4. Subject to clause 9.2(a) and 9.2(b), our liability in contract, tort (including negligence and breach of statutory duty) or otherwise arising by reason of or in connection with your order with us shall in no circumstances exceed the price paid to us for the order in question (defined as an individual delivery within a particular week, not an entire subscription).
  5. Subject to clauses 9.2(a), 9.2(b) and 9.2(c) above we exclude all liability for any claims, losses, demands and damages, including without limitation, any costs, loss of profits, loss of contracts or business opportunity, loss of data and any other consequential, incidental, special or punitive damages, even if we have been advised of the possibility of such damages, arising directly or indirectly out of or in any way connected with your use or inability to access our service, whether arising in contract, tort (including negligence), under statute or otherwise PROVIDED THAT nothing contained in these Terms and Conditions affects or will affect your or the recipient's statutory rights in relation to the quality, fitness or description of the products supplied.

CUSTOMER AND RECIPIENT PERSONAL INFORMATION

  1. To ensure that we can communicate effectively with both customers and recipients, it is very important that you provide accurate personal information.
  2. Please remember that we value your privacy and will never lease, rent or sell your private information. For more information, please see our privacy policy.
  3. During the checkout process, we ask for the following personal information:
    1. Customer's email address We use this information to provide a better customer experience by sending order confirmations, substitution information, dispatch confirmations and delivery confirmations. We will also use the customer's email for marketing communications from time to time. Please ensure that email addresses are accurate.
    2. Customer's full name and address We will use the customer's address for marketing communications from time to time.
    3. Customer's telephone number We use this information to contact customers in the event of problems with the order such as payment failures or delivery issues.
    4. Recipient's full name and address We require this information in order to deliver the flowers you have ordered. It is vital that the recipient's address is accurate.

INTELLECTUAL PROPERTY

  1. All trade marks, logos, content (including our website’s structure and layout), graphics, images, photographs, animation, videos, text and software used on this site are our intellectual property or that of our suppliers, partners or other users. For the purposes of your personal use only, you may view such material on your screen and print a single copy. You may not otherwise use, sublicense, retrieve, display, modify, copy, print, sell, distribute, download, hire, reverse engineer (unless permitted by applicable law) or create extracts of, or derivative works from, such material without our specific prior written consent.
  2. you must not collect, scrape, harvest, frame or deep-link to any information on our website without our specific prior written consent.
  3. You license (i.e. permit) us to use your user generated content both on our own website and also, for marketing purposes, on other channels including different websites, social media and emails. User generated content includes but is not limited to your comments, photos, recipe ratings and reviews.

GENERAL

  1. We reserve the right to supplement and amend the Terms and Conditions on which you are permitted access to The Green Room site and/or our service from time to time. We will post any changes on the website and it is your responsibility as a customer to review the Terms and Conditions on each occasion you access our site. Changes will be effective five (5) hours after the posting of any such change and all subsequent dealings between you and us shall be on the new Terms and Conditions.
  2. We do not guarantee that our website, mobile applications or services will be uninterrupted or error-free and we will not be responsible for any losses arising from such errors or interruptions. Additionally, we reserve the right to suspend, restrict or terminate access to the website, mobile applications and/or our services for any reason at any time for repair, maintenance, improvement or other technical reason, and to make changes to them.
  3. These Terms and Conditions shall be deemed to include all other notices, policies, disclaimers and other terms contained in The Green Room site, provided that in the event of a conflict between any such other notices, policies, disclaimers and other terms, these Terms and Conditions shall prevail. If any of these Terms and Conditions is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
  4. A person who is not a party to the agreement between you and us has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any of the Terms and Conditions but this does not affect any right or remedy which exists apart from that Act.
  5. In respect of fraudulent misrepresentation, this agreement (including any documents and instruments referred to herein) supersedes all prior representations, arrangements, understandings, and agreements between you and us (whether written or oral) and sets forth the entire agreement and understanding between you and us relating to the subject matter hereof.

REGISTERED OFFICE AND TRADING ADDRESS

Our registered address is; Growforth, Clockcluine Road, Hillend, Dalgety Bay, Fife.

Privacy Policy

This privacy policy sets out how The Green Room uses and protects any information that you give The Green Room when you use this website. We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

 

  1. WHAT WE COLLECT
  1. We may collect the following information: a) Name, b) Contact information including email address, billing address and, in some instances, telephone number, c) Demographic information such as postcode, preferences and interests, d) Other information relevant to customer surveys and/or offers or competitions e) recipient names, addresses and related occasions where you have either sent a bouquet to such recipient or saved such details in your account, g) IP address h) information connected with reviews you leave on our website or app i) your marketing communication preferences j) details of the device with which you transacted with us h) your purchase history with us i) your browsing history on our website or app.
  2. We use different methods to collect data from and about you including through you using our website or app, filling in forms or by corresponding with us by post, phone, email or otherwise. We may also collect data from you by using cookies. For the exhaustive list of cookies we collect see the 'How we use Cookies' section.
  3. To the extent permitted by applicable law, we may receive additional information about you, such as demographic data or fraud detection information, from third party service providers and/or partners, and combine it with information we have about you in order to improve the service and marketing that you receive from The Green Room.
  1. LEGAL BASIS

We may use your personal data on the basis of the following legal grounds:

  1. Your consent
  2. The necessity to use your data for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract
  3. To pursue our legitimate interests or the interests of a third party
  4. To comply with a legal obligation
  5. To protect your or someone else's vital interests
  6. The necessity to process your data for the performance of a task carried out in the public interest
  1. LEGITIMATE INTERESTS

The Green Room’s legitimate interests are, among others: improving our services, advertising, marketing, determining in which of our products or services you would be interested, analysing our products and services, contacting you in order to offer discounts and special promotions, measure the performance of our marketing campaigns, security reasons and sharing data.

You can opt-out of receiving marketing communications from us by following the unsubscribe instructions included in our marketing communications or changing your notification settings within your account.

  1. WHAT WE DO WITH THE INFORMATION WE GATHER
  1. We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
  2. Where the information is necessary for the adequate performance of the contract between you and us for us to provide our services
  3. For customer service and resolution purposes, for the purpose of the performance of a contract with you, to comply with our legal obligations and/or for the purpose of our legitimate interests.
  4. Internal record keeping, to comply with our legal obligations.
  5. We may use the information to improve our products and services, for the purpose of our legitimate interests.
  6. We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided and we may personalise such content based on what we believe may be of interest to you, for the purpose of our legitimate interests and where necessary your consent.
  7. From time to time, we may also use your information to contact you for market research purposes, for the purpose of our legitimate interests. We may contact you by email, phone or mail.
  8. We may use the information to customise the website or app according to your interests.
  9. We may use the information to send you relevant, personalised communications by post in relation to updates, offers, services and products. We’ll do this on the basis of our legitimate business interest. You are free to opt out of hearing from us by post at any time by writing to or emailing us at flowers@greenroomflorist.co.uk From time to time, we may use remarketing and behavioural targeting services, where necessary based on your consent and otherwise for the purpose of our legitimate interests. In order to do these, we collect cookies and usage data as described below in the “How We Use Cookies” section. These cookies connect activity on this website or app with select advertising networks.
  10. We may use the information for the purposes of fraud detection and prevention and enhancing safety on our website and app, for the purpose of our legitimate interests.
  1. WHO WE SHARE YOUR INFORMATION WITH

In order to provide our services, we may need to provide your information to our trusted third party partners, for example:

  1. Our supply and fulfilment partners in order to ensure we can process and complete your order, for the purpose of the performance of a contract with you;
  2. Our marketing partners in order to offer you services and products that may be of interest to you, for the purpose of our legitimate interests;
  3. Our technology partners to ensure we can provide a safe and secure site and improve the performance and relevance of our site to you, for the purpose of our legitimate interests;
  4. Our customer service platform providers so you can interact with our customer service team, for the purpose of the performance of a contract with you and/or our legitimate interests;
  5. Our professional services partners in order to comply with our legal obligations;
  6. It is possible we could sell our business to a third party or re-organise our business or become insolvent. In that scenario, our database of customers is one of the biggest parts of that business and so we would need to share it with the third-party buyer and their advisers. This is in the legitimate interests of selling our business. We may also expand our group of companies and in this scenario we may share your data within our group in order to improve our products and services and because of some of our internal support services may be shared across the group. This is in our legitimate interests of cost efficiency and growing our business. Where this occurs, we will post a link to all group companies and their locations in this Privacy Policy and they will use it in the ways set out in this Policy;
  7. We will cooperate with all third parties to enforce their intellectual property or other rights. We will also cooperate with law enforcement requests from within or outside your country of residence, to comply with a legal obligation or for the purpose of our legitimate interests;
  8. Where you have consented to such, our competition and brand partners
  1. SECURITY

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

  1. HOW WE USE COOKIES

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

  1. LINKS TO OTHER WEBSITES
  1. Our website and app may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
  1. CONTROLLING YOUR PERSONAL INFORMATION
  1. You may exercise any of the rights described in this section by sending an email to flowers@greenroomflorist.co.uk. Please note that we will ask you to verify your identity before taking further action on your request. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
  2. Managing Your Information. You may access and update some of your information through your Account settings.
  3. Rectification of Inaccurate or Incomplete Information. You have the right to ask us to correct inaccurate or incomplete personal information concerning you (and which you cannot update yourself within your Account).
  4. Data Access and Portability. You have the right to request copies of your personal information held by us. You may also be entitled to request copies of personal information that you have provided to us in a structured, commonly used, and machine-readable format and/or request us to transmit this information to another service provider (where technically feasible).
  5. Data Retention and Erasure. We generally retain your personal information for a period of six years after your last active use of our website or app (in line with our legal obligation to keep order information for this duration for tax, legal reporting and auditing obligations). If you no longer want us to keep your information, you can request that we erase your personal information and close your account. Please note that if you request the erasure of your personal information: a. We may retain some of your personal information as necessary for our legitimate business interests, such as fraud detection and prevention and enhancing safety. For example, if we suspend an account for fraud or safety reasons, we may retain certain information from that Account to prevent that user from opening a new account in the future. b. We may retain and use your personal information to the extent necessary to comply with our legal obligations. For example, we may keep some of your information for tax, legal reporting and auditing obligations. c. Additionally, some copies of your information (e.g. log records) may remain in our database, but are disassociated from personal identifiers.
  6. Withdrawing Consent and Restriction of Processing. Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you. Where you have provided your consent to the processing of your personal information by The Green Room you may withdraw your consent at any time by sending a communication to us specifying which consent you are withdrawing. Please note that the withdrawal of your consent does not affect the lawfulness of any processing activities based on such consent before its withdrawal. Additionally, you have the right to limit the ways in which we use your personal information, in particular where (i) you contest the accuracy of your personal information; (ii) the processing is unlawful and you oppose the erasure of your personal information; (iii) we no longer need your personal information for the purposes of the processing, but you require the information for the establishment, exercise or defence of legal claims; or (iv) you have objected to the processing pursuant to paragraph 7.7 and pending the verification whether the legitimate grounds of The Green Room override your own.
  7. Objection to Processing and Profiling. You are entitled to require The Green Room not to process your personal information for certain specific purposes (including profiling) where such processing is based on legitimate interest. If you object to such processing we will no longer process your personal information for these purposes unless we can demonstrate compelling legitimate grounds for such processing or such processing is required for the establishment, exercise or defence of legal claims.
  8. Data Security. The security of your data is very important to us. With this in mind we will take all appropriate steps to protect your data and will treat it with the utmost care and attention. We use ‘https’ technology to secure access to all areas of our websites and apps. Access to your personal data is password-protected, and sensitive data such as payment card information is held securely by our 3rd party payment providers, and tokenized to ensure it is protected. We ensure that our systems are regularly monitored for possible vulnerabilities and attacks.
  9. Lodging Complaints. You have the right to lodge complaints about the data processing activities carried out by The Green Room before the Information Commissioner's Office. In the UK, please read: https://ico.org.uk/for-the-public/raising-concerns/ for details of how to do this. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
  10. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at flowers@greenroomflorist.co.uk
  11. We will not sell, distribute or lease your personal information to third parties unless we have your permission, are required by law to do so or it is required for the provision of our services as detailed above. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.